The Weir Group PLC

Returning Candidate?

2017-16510

2017-16510

Title 
Accounts Payable Specialist
Posted Date 
9/21/2017
Job Location 
US-WI-Madison
Shift Schedule 
Day
Manages Others 
No
Close Date 
..

More information about this job

Company Profiles

Weir has been in business since 1871 and our sustainability and success has been built on attracting, retaining, and developing exceptional people.

 

As a global company, employing around 15,000 people in over 70 countries, we reflect the diversity of our customers in the diversity of our people and ensure everyone is given the opportunity to flourish regardless of their gender, race, beliefs or background.

 

Weir is an inclusive and innovative organisation where you can be your authentic self. We continually develop our talent and diversity of thought to keep our business relevant, innovative and successful for the future.

 

Enabling our people to unleash their full potential is central to ‘We are Weir’, our vision, mission, and strategic priorities. We aim to be the most admired engineering business in our markets and we'll achieve that ambition by being the employer of choice in our markets.

 

We offer a wide range of career opportunities across a variety of technical and business roles in engineering, manufacturing and service locations worldwide.

 

Business Need / Purpose of Role

Under the supervision of the Accounting Manager - Finance, the Accounts Payable Specialist is responsible for accurately processing all supplier invoices for Madison, Hazleton, and Rubber Engineering in accordance with company policies and procedures.

Objectives & Measurement - Key Responsibilities

Including but not limited to:

 

  • Remain current, on a weekly basis, with the processing of all supplier invoices, including both third party and intercompany.
  • Prepare checks and electronic payments on a weekly basis, obtain proper approvals, audit the checks to the invoices, distribute the checks, and maintain files of supporting documentation.
  • Resolve vendor inquiries regarding payment information.
  • Scan and maintain paper files including invoices, journal entries, recharge account files for the recommended amount of time
  • Accrue appropriate use taxes on all taxable purchases.
  • Process employee expense reports on a weekly basis.
  • Mail customer invoices on a daily basis.
  • Create miscellaneous invoices to third party and intercompany.
  • Serve as backup to prepare checks and electronic payments on a weekly basis, obtain proper approvals, audit the checks to the invoices, distribute the checks, and maintain files of supporting documentation.
  • Complete special projects as assigned.
  • Regular and reliable attendance is key to performance of this job.
  • Comply with all Finance and Company policies, procedures, and programs.
  • Follow and comply with all safety and work rules and regulations. Maintain departmental housekeeping standards.
  • Promote and maintain a flexible, cooperative, team oriented, and customer focused attitude within and between departments.
  • Keep Finance Department management aware of pertinent issues and information warranting his/her knowledge, action and/or resolution.
  • Responsible for Environmental Health and Safety management and policy commitments as prescribed for this role in Weir's Duty of Care.
  • Nothing in this position description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Job Knowledge / Education and Qualifications

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

 

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry

 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

CERTIFICATES, LICENSES, REGISTRATIONS

Requires a valid driver’s license.

 

OTHER KNOWLEDGE, SKILLS and ABILITIES

Strong PC skills required, including Microsoft Office (Word and Excel). Excellent interpersonal and communication skills. Good problem-solving, organization, motivation, multi-tasking, and follow-through skills. Must be self-starter, dependable, and detail-oriented. Ability to prioritize tasks. Ability to work under pressure and in stressful situations and maintain attention to detail.

 

 

MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS

Requires the ability to operate a variety of standard business machines, such as computer and job related software (Microsoft Office & Lotus Notes), telephone, fax, photocopier, calculator, and printer.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel. The employee is frequently required to talk or hear.

 

The employee is occasionally required to lift up to ten pounds.  Specific vision abilities required by this job include close vision.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. General office environment.  Moderate noise

Core Competencies

 

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.

Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments