The Weir Group PLC

  • 2018-17443

    Posted Date 7 days ago(5/16/2018 6:03 PM)
    Title
    Administrative Assistant
    Job Location
    US-TX-Fort Worth
    Shift Schedule
    Day
    Manages Others
    No
  • Business Need / Purpose of Role

    Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

    Objectives & Measurement - Key Responsibilities

    Included but not limited to: 

    • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
    • Composes and types routine correspondence
    • Prepares and processes expense reports in a timely manner
    • Organizes and maintains file system, and files correspondence and other records
    • Answers and screens manager's telephone calls, and arranges conference calls
    • Coordinates manager's schedule and makes appointments
    • Greets scheduled visitors and conducts to appropriate area or person
    • Arranges and coordinates travel schedules and reservations
    • Conducts research, and compiles and types statistical reports 
    • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
    • Makes copies of correspondence or other printed materials
    • Prepares outgoing mail and correspondence, including e-mail and faxes
    • Orders and maintains supplies and arranges for equipment maintenance

     

    Job Knowledge / Education and Qualifications

    Education/Experience:                    
    High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.

     

    Language:

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

     

    Mathematical Skills:

    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

     

    Reasoning Ability:

    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

     

    Computer Skills:

    The incumbent should have knowledge of the following software: Database software; Internet software; Spreadsheet software and Word Processing software.

     

    Physical Requirements:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close, distance, color and peripheral vision.

     

    Work Environment:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Personal Protective Equipment must be worn in certain areas of the facility.  The noise level in the work environment is usually quiet.

    Core Competencies

    Interpersonal Skills - Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others' ideas and tries new things.

     

    Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.

     

    Motivation - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.

     

    Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.

     

    Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

     

    Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

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