The Weir Group PLC

  • 2018-19927

    Posted Date 1 month ago(11/9/2018 4:34 PM)
    Shared Services Specialist
    Job Location
    Shift Schedule
    Manages Others
  • Company Profiles

    Weir has been in business since 1871 and our sustainability and success has been built on attracting, retaining, and developing exceptional people.


    As a global company, employing around 15,000 people in over 70 countries, we reflect the diversity of our customers in the diversity of our people and ensure everyone is given the opportunity to flourish regardless of their gender, race, beliefs or background.


    Weir is an inclusive and innovative organisation where you can be your authentic self. We continually develop our talent and diversity of thought to keep our business relevant, innovative and successful for the future.


    Enabling our people to unleash their full potential is central to ‘We are Weir’, our vision, mission, and strategic priorities. We aim to be the most admired engineering business in our markets and we'll achieve that ambition by being the employer of choice in our markets.


    We offer a wide range of career opportunities across a variety of technical and business roles in engineering, manufacturing and service locations worldwide.


    Business Need / Purpose of Role

    Due to a promotion we have an opening for a Shared Services Specalist. 


    Reports to the Shared Services Manager, the Shared Services Specialist is responsible for the accounts receivable cash posting and related journal entries in a Shared Services environment. Responsible for Vendor and Customer Master maintenance. The role will primarily be based in Madison, WI

    Objectives & Measurement - Key Responsibilities


    • Cash posting and the reconciliation of cash accounts
    • Responsible for Vendor and Customer Master maintenanc
    • Prepare journal entries for various general accounting requirements.
    • Act as a business partner with various business functions.
    • Coordinate various transactions with outside financial institutions (banks, etc.)
    • Release of sales invoices
    • Scanning documents as needed
    • Back up VISA/MC Charge Card process for AR Customers.
    • Sales tax maintenance as needed
    • Process employee expense reports on a weekly basis
    • Back up the insurance liability paperwork process
    • Complete and maintain all required paperwork, records, documents, etc.
    • Complete special projects as assigned.
    • Comply with all Finance Department and Company policies, procedures, and programs.
    • Regular and reliable attendance is key to performance of this job.
    • Promote and maintain a flexible, cooperative, team oriented, and customer focused attitude within and between departments.
    • Keep Shared Services Manager aware of pertinent issues and information warranting their knowledge, action and/or resolution.
    • Responsible for Environmental Health and Safety management and policy commitments as prescribed for this role in Weir's Duty of Care.
    • Nothing in this position description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
    • Compliance with all safety and work rules and regulations. Compliant with all departmental housekeeping standards.
    • Participate on cross-functional teams to ensure the continuous, ongoing improvement of processes, methods, productivity and quality, while reducing costs.
    • Promote and maintain a flexible, cooperative, team oriented, and customer/vendor focused attitude within and between departments

    Job Knowledge / Education and Qualifications

    Education and/or Experience:             

    Associate’s degree from two-year college in finance/accounting or presently pursuing or one to five years of progressive financial accounting experience in a public company, preferably in a manufacturing environment.


    Language Skills:

    Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.



    Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.


    Reasoning Ability:

    Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.


    Computer Skills:

    Requires the ability to operate a variety of standard business equipment and software, including email. Experience with mid-range ERP system knowledge (MAPICS on IBM AS/400) is preferred. Strong computer skills including use of Excel, PowerPoint, Word, and other software products as needed.


    Certificates, Licenses, Registrations:  Requires a valid driver’s license.


    Other Knowledge, Skills and Abilities:

    Basic knowledge and skills within, coaching, mentoring and disciplinary areas. Strong analytical skills. Excellent computer skills with ERP business systems and spreadsheets. Excellent organization, oral and written communication, motivation, human relations, records keeping, trouble shooting, problem-solving and follow-through skills. Effective presentation skills. Ability to promote and maintain positive relationships. Good work ethic - proactive. Confidence in own abilities and capable of acting decisively. Ability to project and maintain professionalism with a diversity of people inside and outside the Company. Willingness to accept responsibility and accountability. Willingness and ability to travel as necessary. Ability to work under pressure and in stressful situations and maintain attention to detail. Must have a passion for the business and the “will” to succeed.


    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel, talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms.


    The employee is occasionally required to lift up to 25 pounds. Specific vision abilities required by this job include close, distance, color, and ability to adjust focus.


    Work Environment:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    General office environment. Moderate noise..  Moderate noise

    Core Competencies

    Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.


    Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitment.


    Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.


    Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.


    Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.


    Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.


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